FAQs

All of your answers to your questions about Papa Kona Events

What deposit amount is required to secure the date and venue?

Before booking, we will create an estimate based on your event times, guest count and preferred menus. The deposit is 50% of that total and the balance due will be updated with your final guest count and menu choices. Payment of the deposit secures the date and venue.

If another inquiry comes in for the same date on your estimate and you’ve not yet paid the deposit, we will give you 24 hours to book before moving forward with answering the other party’s questions or writing an estimate for them.

When are final payment and final numbers due?

The final guest count and payment is due 7 days before the event.

Are there any additional costs outside of what was provided to me (rental, food, bar, etc.)?

If you would like us to hang market lighting across the main part of the lanai, crisscrossing over the tables, we charge $100 for the labor.

We charge a $200 early access fee if we will need to make the upstairs private more than 2 hours before the start of your event for outside vendor deliveries of furniture or additional lighting. DJs can come in early without making the space private or any additional fees.

Is the cost for child’s meal the same as an adult?

Children between 0 and 4 years old eat for free and children between 5 and 12 years old are half price. We can also prepare special keiki meals upon request.

What is the pricing of one of your wedding cakes?

The typical cost for a multi-tiered cake with filling and buttercream frosting is $5 per person. The cost can be less or more depending on the complexity of the design, fondant work, or for custom flavors.

Do you have a cake stand and cake cutting set available that you can provide? If so, how much would this cost?

Yes! We have two different cake stands available: white porcelain and silver. We also can provide a basic sterling silver cake cutting set. There are no fees for using our cake cutting set or cake stand.

Do you have any gluten-free/vegan cake options?

Yes! All of our cake flavors can be made gluten free and we can create vegan cakes.

Do you offer any wedding favors?

We offer personalized two-ounce bags of coffee, roasted on your wedding day or cookies from our bakery! Ask your event coordinator for details.

Can you provide us with a hosted bar drink menu and pricing?

We have bar packages with three tiers:

  • Beer, wine and nonalcoholic beverages
  • House brand cocktails, beer, wine and nonalcoholic beverages
  • Premium brand cocktails, beer, wine and nonalcoholic beverages

Please inquire for pricing, and we are happy to offer the option for signature cocktails, as well as local beer brewed here on the Big Island!

Can we have alcohol on the lawn space?

We are not able to provide alcohol on the lawn space outside of our building. You are welcome to apply for a permit through Hawai’i County, but cocktail hour and the reception are held on the second floor lanai, where we have our full bar.

Can I bring my own decorations?

Yes! We love DIY items and we also have several talented florist and event designers on the island who can help you create the mood and feel of your event. You are welcome to hang items with nails in wood areas, like our window frames and trim, but we ask that you don’t use nails or tacks on the white conference room walls.

What about candles and sparklers?

Candles are allowed, but tall candle holders are recommended to prevent a breeze from blowing them out.

Sparklers/fireworks/fire dancers must be on the grass beside our building, not within our walls.

Can people stand if there are more than 50 guests and we do not want to rent additional chairs?

We have 110 total event chairs and you can use any number for the ceremony and reception. Guests can stand if you do not want to rent additional chairs. To ensure there are no interruptions or delays, we do not move chairs during an event.

What is the average cost for chair rentals?

Chair rental pricing depends on the type of chairs requested and ranges from about $6 to $12 per chair.

What size are the tables and chairs?

Height of the chairs: Floor to the seat, 17.5″, and to the back of the chair is 31″. Length of the tables: Our 8-10 person tables are 34″x94″ and our 12 person tables are 30″ x 144″

What is the maximum number of people that can be seated at one long table on the lanai?

You can have a total of 36 people at one long table on the lanai.

Are there additional rooms available to stage the wedding party before and after the ceremony?

The wedding party should arrive dressed and ready for the wedding. We have restrooms but none large enough for getting wedding-ready. Typically, if one doesn’t want to be seen before the ceremony, they will come directly upstairs while guests are directed to the ceremony site outside on the grass until the ceremony begins. Please speak to your event coordinator with any specific questions – we are here to help!

How many parking spaces do you have? Is there a parking fee?

The parking garage below the building has plenty of spots for events of up to 100 guests and is privately owned by Diamond Parking. They request that you pay to park, but the fee is minimal and there are free lots within walking distance.

In the unlikely event of rain, are tents or indoor accommodations provided at no additional cost?

Our upstairs private event space is mostly outdoors and uncovered to allow the best view of the bay and unencumbered sunset views. If it does rain, we will move the event directly downstairs for the same view but in a covered area.

Do you host rehearsal dinners?

We do! Groups of 25 people or fewer can make a group reservation in the restaurant, sometimes requiring a pre-order for smooth service. Groups of 25 or more are recommended to rent the upstairs private event space.

Is there a noise curfew?

We do not have a sound curfew- a benefit of being right on the water in downtown Kailua-Kona! We do have a liquor curfew and we must have everyone who is not staff out of the building by 1:30am

Where are the closest places to stay?

There are many accommodation options in Kailua-Kona, including resorts, hotels, condos, and house rentals.

Kailua-Kona Accommodation (10-15 minute walk to Papa Kona):

  • King Kamehameha Kona Beach Hotel – Courtyard by Marriott
  • Royal Kona Resort
  • Holiday Inn Express
  • Kona Seaside Hotel

30 minute walk/5 minute drive

  • Aston Kona by the Sea Condominiums
  • Kona Reef Resort Condominiums
  • Wyndham Kona Hawaiian Resort

10-15 minute drive:

  • Sheraton at Keauhou Bay
  • Holualoa Inn

Vacation Rental Websites:

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